Job Description

Job Description

We are seeking a Business Operations Office Manager in South Denver. This role blends Executive Assistant responsibilities with operational support. The ideal candidate will provide high-level administrative support while also assisting with key business operations. The ideal candidate thrives in a fast-paced, high-functioning environment, can pivot seamlessly between tasks, and anticipates needs before they arise.

Job Duties:

• Assist different roles and individuals within the office, including supporting family members and leadership personnel
• Anticipate the needs of high-net-worth executives and proactively manage tasks
• Provide administrative assistance to the Operations Director and various members of the family; including scheduling appointments, managing calendars, and handling correspondence
• Assemble, organize, and maintain confidential and cohesive documents
• Assist with coordination and communication with the family’s estate manager as needed
• Manage daily mail: sort, distribute, and forward to the appropriate family member
• Scan, organize, and distribute accounting and operational documents (e.g., bills, invoices)
• Assist with onboarding paperwork for new hires across multiple operating businesses
• Order and maintain office supplies, snacks, and kitchen items
• Maintain break room and common areas (tidying, unloading dishwasher, managing coffee supplies)
• Plan and coordinate office and family events such as holiday parties, baby showers, and other celebrations. Own event logistics including ordering food, decorations, and other supplies
• Support miscellaneous projects for the family and operating businesses as needed
• Manage IT ticket submissions and resolve IT-related issues. Take responsibility for handling all IT matters, those requested by members in the office
• Assist in coordinating travel arrangements, primarily focusing on flight coordination
• Serve as the primary point of contact for phone calls, emails, and in-person guests; direct communications appropriately
• Greet and assist delivery drivers, employees, and visitors

Requirements:

• Prior experience in an executive administrative role
• Comfortable supporting high-net-worth individuals and multiple business operations, providing "white glove" service
• Proactive, resourceful, and capable of independently managing a wide variety of responsibilities
• Proficiency in Microsoft Office Suite
• Tech-savvy with experience using common office software, scanning, emailing, and document management
• High level of discretion and professionalism when handling confidential information
• Ability to handle constructive criticism with resilience and maintain a positive attitude
• Exceptional organizational, multitasking, and problem-solving skills
• Ability to pivot between tasks while maintaining attention to detail and professionalism
• Strong written and verbal communication skills
• Positive and cheerful attitude, with a team-first mindset

Benefits & Compensation:

• Pay: $70,000 - $80,000/annually depending on years of experience
• Discretionary annual bonus
• Boost your financial future with a 401(k) plan. Once you're fully vested, you become fully entitled to the employer's contributions, reaching up to 6%
• Celebrate holidays and your personal days with paid time off starting at 3 weeks per year, paid holidays, as well as sick time
• Competitive medical, dental, and vision insurance
• Enjoy work perks such as free snacks, a business casual dress code, work from home each Friday and more!

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