About Hightop Development
Hightop Development is a vertically integrated real estate development and investment platform focused on creating transformative residential, retail, and mixed-use communities throughout Greater Philadelphia and Southern New Jersey. Through our affiliated companies — Hightop Property Management, Hightop Real Estate Brokerage, and other growing ventures — we handle every stage of the process: acquisition, design, entitlement, construction, leasing, and operations.
We are seeking an Executive Assistant to join our team and work directly with our Founder & CEO. This is a fast-paced, dynamic role for someone who thrives on organization, follow-through, and being the glue that keeps multiple projects and businesses running smoothly.
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Key Responsibilities
\t•\tProvide high-level administrative support to the CEO and leadership team across multiple businesses.
\t•\tManage calendars, coordinate meetings, and handle complex scheduling across internal and external stakeholders.
\t•\tDraft and manage correspondence, meeting summaries, and follow-up action items.
\t•\tSupport the execution of real estate, construction, and hospitality projects — coordinating with attorneys, consultants, and municipal officials as needed.
\t•\tTrack project milestones, deadlines, and deliverables to ensure timely execution.
\t•\tManage travel arrangements, itineraries, and event logistics for business and personal commitments.
\t•\tAssist with general operations — from HR onboarding and vendor coordination to preparing presentations, reports, and marketing materials.
\t•\tMaintain confidentiality and discretion in all matters.
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Who You Are
\t•\tExceptionally organized and detail-oriented with strong time management skills.
\t•\tExcellent written and verbal communicator — able to confidently draft and respond to executive-level correspondence.
\t•\tProactive and resourceful — you anticipate needs before they’re voiced.
\t•\tComfortable juggling multiple projects and priorities across real estate, construction, hospitality, and family office ventures.
\t•\tTech-savvy with proficiency in Microsoft Office Suite, Google Workspace, and project management tools (e.g., Asana, Monday.com, or similar).
\t•\tProfessional, polished, and trustworthy — able to represent the CEO and company with discretion and composure.
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Preferred Experience
\t•\t3–7 years of experience supporting a C-suite executive, preferably in real estate, construction, private equity, or a similarly fast-paced industry.
\t•\tExperience managing high-level communications and sensitive information.
\t•\tBachelor’s degree preferred, but not required if experience demonstrates exceptional capability.
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Why Join Hightop
\t•\tOpportunity to work directly with a CEO leading one of the region’s most dynamic real estate development platforms.
\t•\tExposure to multiple business verticals — real estate, construction, management, fitness, and hospitality.
\t•\tGrowth potential and mentorship in both operations and executive management.
\t•\tCompetitive compensation commensurate with experience.
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