Job Description

Job Description

Be Pro Be Proud Executive Assistant  

Position Type: Full-Time & On-Site

Location: National Headquarters, Little Rock, Arkansas

Reports to: Executive Director & Chief Operating Officer 

Background  

Be Pro Be Proud, Inc. is a national initiative founded in Little Rock, Arkansas, dedicated to transforming perceptions of skilled professions and technical careers across construction, forestry, manufacturing, transportation, and utility industries. Our mission is to engage students, parents, and educators in reimagining the value of skilled work — and the results have been both rapid and inspiring. 

With partnerships spanning multiple states, trade associations, legislative bodies, federal and state agencies, NGOs, and private foundations, Be Pro Be Proud continues to grow its reach and impact. As we expand our footprint nationwide, we seek passionate, mission-driven professionals to join our small but powerful team. 

Position Summary

Be Pro Be Proud is seeking a highly organized, results-driven Executive Assistant to provide critical administrative and operational support to the Executive Director (ED) and Chief Operating Officer (COO). 

This individual will play a key role in ensuring smooth daily operations, managing communications, coordinating logistics, and supporting governance functions as the organization scales its impact across Arkansas and the United States. 

The ideal candidate thrives in a fast-paced, dynamic environment, is proactive in anticipating needs, and brings exceptional attention to detail to every task. 

Key Responsibilities  

> Executive Support & Coordination  

• Manage scheduling, calendars, and communications for the Executive Director and COO. 
• Serve as the primary point of contact for internal and external stakeholders, including partners, elected officials, and board members. 
• Coordinate logistics for meetings, presentations, and special events. 
• Draft, edit, and prepare correspondence, reports, and presentations. 
• Monitor and manage incoming calls, emails, and requests to ensure timely follow-up and prioritization. 
• Maintain office operations, supplies, and apparel inventory to ensure continuity during travel or external engagements. 
• Support the preparation of materials for presentations to governmental bodies, board members, funders, and partners. 
• Perform additional administrative duties and special projects as assigned. 

> Board Governance & Support  

• Schedule and coordinate Board of Directors and committee meetings, events, and retreats. 
• Prepare and distribute agendas, minutes, and follow-up documentation. 
• Assist with governance documentation, compliance requirements, and records management. 

> Administrative & Operational Support  

• Coordinate travel arrangements, catering, and event logistics. 
• Maintain confidentiality and professionalism in all communications and operations. 
• Represent Be Pro Be Proud with professionalism and enthusiasm, ensuring all interactions reflect our mission and values. 

Qualifications  

> Required:  

• Positive, proactive, and solutions-oriented attitude. 
• Demonstrated experience providing executive-level administrative support. 
• Excellent organizational, time management, and multitasking skills. 
• Strong written and verbal communication abilities. 
• High level of professionalism, discretion, and confidentiality. 
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint). 

> Preferred:  

• Experience working within nonprofit, education, or mission-driven organizations. 
• Familiarity with nonprofit governance and board relations. 
• Comfort working in a fast-paced, evolving environment and balancing multiple priorities. 

Compensation & Benefits  

• Salary Range: Compensation based on experience and qualification
• 401(k) Plan 
• Comprehensive Health and Dental Insurance (individual and family coverage) 
• Paid Personal, Sick, and Vacation Leave 
• Annual Performance Review & Salary Growth Opportunities 
• Professional Development Support 

HOW TO APPLY

To apply for this position, please send a Cover Letter & Resume to careers@beprobeproud.org with the Subject Line: “ Executive Assistant Position ”

Candidates who advance will be asked to provide references, including past employers.

Why Join Be Pro Be Proud? 

At Be Pro Be Proud, you’ll be part of a mission-driven team dedicated to reshaping the future of America’s workforce. Your work will directly support programs that inspire the next generation of skilled professionals and strengthen communities nationwide. 

THANK YOU for your consideration.

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