Job Description

Contract Specialist Positions

Contract Specialist II:

• Develop solicitations, contracts, and amendments by identifying provider resources, describing services to be rendered, evaluating information supplied by bidders, and negotiating contract specs.
• Coordinate and facilitate procurement-related meetings such as kick-off and pre-proposal meetings, post-award conferences, team briefings, and evaluation scorings.
• Monitor contract performance by examining billings, fiscal data, and eligibility determinations for compliance with terms of contract and policies.
• Evaluate expenditure data and make projections to ensure appropriate use of funds.
• Assist in developing bid evaluation scoring instruments.
• Assist with negotiating contracts, contract renewals, and amendments.
• Assist in conducting needs assessments to determine requirements for the purchase of goods or services.
• May recommend the cancellation of contracts and assist in the dispute resolution process.
• Serve as a liaison with contract providers to ensure participation is consistent with program, legal, and fiscal requirements.
• May prepare specifications for requests for bids.
• May train others.
• Attend work regularly and observe approved work hours in accordance with agency leave and attendance policies.
• Perform other duties as assigned.

Contract Specialist III:

• Develop contracts by identifying provider resources, describing services to be rendered, and negotiating contract features.
• Participate in contract pre-award and post-award activities; monitor contract performance and billings.
• Confer with contract providers to ensure compliance with policy, procedure, legal and fiscal requirements.
• Resolve contract issues and concerns; and assist in negotiation contract renewals, amendments, and plan changes.
• Review specifications for bid request; plan develop and coordinate procurement documents and bid evaluation instruments; and maintain contracting records.
• Interpret contract administration policies, procedures, rules and regulations; and provide technical assistance to agency staff, other agencies, organization and the community.
• Oversee the coordination and facilitation of procurement related meeting such as kick-off and pre-proposal meeting, post-award conferences, team briefings, and evaluation scorings.
• Assist in developing contract administration policies and procedures.
• Attend work regularly and observe approved work hours in accordance with agency leave and attendance policies.
• Perform other duties as assigned.

Contract Specialist IV:

• Develop contracts by identifying provider resources, describing services to be rendered, evaluating information supplied by bidders, and negotiating contract features.
• Oversee the coordination and facilitation of procurement related meetings such as kick-off and pre-proposal meetings, post-ward conferences, team briefings, and evaluation scorings.
• Participate in contract pre-award and post-award activities.
• Monitor contract performance by examining billings, fiscal data, and eligibility determinations for compliance with terms of contract policies and recommend cancellation of contracts when deviations occur.
• Confer with contract providers to ensure compliance with policy, procedure, legal, and fiscal requirements.
• Resolve contract issues and concerns.
• Negotiate contract renewals, amendments, and plan changes.
• Review specifications for bid requests.
• Plan, develop, coordinate, and maintain procurement documents, bid evaluations instruments, and records.
• Analyze, interpret, and clarify legislation, statutes, federal regulations, and assist with the development of contract administrative policies, procedures, rules, and regulations to ensure compliance with agency and governmental regulations.
• Provide technical assistance to a variety of internal and external customers regarding contract administration, policies, and procedures.
• Attend work regularly and observe approved work hours in accordance with agency leave and attendance policies.
• Perform other duties as assigned.

Contract Specialist V:

• Oversee the development of service and commodity contracts by identifying provider resources, describing services to be rendered, and negotiating price and product contractual terms.
• Oversee and participate in contract pre-award and post-award activities, monitor contract performance and billings.
• Confer with contract providers to ensure compliance with policy, procedure, legal and fiscal requirements.
• Resolve contract issues and concerns.
• Oversee and assist in negotiating contract renewals, amendments, and plan changes.
• Oversee and review specifications for requests; plan, develop and coordinate procurement documents and evaluation instruments; and maintain contracting records.
• Provide technical assistance to agency staff, other agencies, organizations and the community regarding contract administration, policies and procedures.
• Oversee the coordination and facilitation of procurement related meetings such as kick-off and pre-proposal meetings, post-award conferences, team briefings.

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