Job Description

Job Description

Job Description

We are a growing security installation company specializing in CCTV, access control, and alarm systems, seeking a reliable Administrative Assistant to help keep our projects and office operations running smoothly.

Responsibilities:

• Manage invoicing, billing, accounts payable/receivable, and bank reconciliations in QuickBooks.
• Schedule installations and service calls; coordinate meetings using Outlook/Teams.
• Handle customer inquiries and vendor communications.
• Maintain employee records, timesheets, and payroll.
• Order supplies/equipment and prepare project documentation/contracts.
• Perform general office tasks including filing, data entry, and correspondence.

Requirements:

• Proficiency in QuickBooks and Microsoft Office (Excel, Word, Teams).
• Previous administrative/accounting experience preferred.
• Strong organizational, multitasking, and communication skills.
• Ability to work independently and maintain confidentiality.
• Familiarity with the security systems or data cabling industry a plus.
• Bilingual is a plus.

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