Job Description

Administrative Assistant

Location: Chicago, IL
Type: Full-Time
Office: Main HQ

About Us:

Step into the heartbeat of our bustling Chicago headquarters! As a leading Equipment Distributor, we pride ourselves on fast, friendly service and a collaborative team culture. We’re looking for a dynamic multitasker who’s as organized as they are outgoing-someone ready to make every project, call, and task run smoothly.

What You’ll Do:

• Front Desk Lead : Welcome guests with professionalism and ensure a strong first impression, along with helping them with their needs. Oversee all incoming mail and checks with precision and accountability.
• Call Coordinator : Manage incoming calls-answer, screen, transfer, and relay messages with accuracy while exercising proper phone etiquette.
• Records Manager : Organize and maintain filing systems for key documents like invoices, statements, purchase orders, and customer files.
• Data & Document Assistant : Transcribe notes, create daily call-out sheets in Excel, and support purchase order entry (training provided for pricing look-ups).
• Scheduling Assistant : Coordinate meetings, help with dispatch of technicians by using our digital dispatcher, and align company calendars seamlessly.
• Project Assistant : Contribute to team initiatives-whether improving processes or supporting internal events.
• Assistant to Executive : Help owner with organization or tasks and special farm duties.

Who You Are:

• You have 2+ years of administrative support or office-management experience.
• Advanced skills in Microsoft Word, Outlook & Excel- you know your way around templates, third party vendor software (we will train), and email.
• A natural communicator with an unbeatable phone presence and a “how can I help?” attitude.
• Exceptionally organized, detail-oriented, and comfortable juggling competing priorities.
• You have an exceptional ability to stay organized across shifting priorities and tight timelines-keeping everything running smoothly behind the scenes.
• High-energy, friendly, and poised under pressure-you keep the office vibe positive. Ability to wear many hats and offer help where needed.
• Bonus: bilingual.

Why You’ll Love It Here:

• A fast-paced, collaborative environment that values your input.
• Hands-on training for parts-pricing and system tools-grow your skill set!
• Competitive salary + benefits: medical, dental, vision, life insurance, 401(k) match, PTO, and more.
• Very stable company that has been in business for over 60 years and family owned.
• Vibrant Chicago office with a supportive team culture.

Ready to Join?

If you’re passionate about delivering top-notch support and love being the go-to person who keeps the office humming, click Apply Now . We can’t wait to see the impact you’ll bring to our front office presence.

Opened in Chicago during 1971, BCI has expanded to become the premier food processing equipment provider in the Midwest. We offer a variety of solutions: from retail operations to factory solutions, BCI Midwest has what is needed to solve your food processing needs. Our team has experience spanning decades which means prompt service and expert advice when picking a solution. Two main locations one in Chicago, IL and the other in Neenah, WI, we are able to provide fast and dependable service and sales of food processing equipment. We focus on understanding the needs of our customers in purchasing new equipment, repairing existing equipment, and having parts available to keep that equipment up and running.

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